Too many lists? Can't achieve "one backlog to rule them all?"

Is your day scattered? Can't find focus? Distractions coming from every direction? Getting things done can be a big challenge. Here's one trick and a nifty AI tool that makes it easy.

Photo by Mindspace Studio on Unsplash

A while back, I wrote about how I became 3-4 times more efficient than my coworkers. In that article I explore my own approach to creating hyper-productivity and how I overcame my own struggle with being productive. Here’s a quick recap:

1. Be aware of the “9 distractions” and consciously defend against them.

2. Have one, and only one, task list.

3. Keep your list clean with an end-of-day ritual.

4. Before you wrap up, prepare for tomorrow — line up your big task, and preplan tomorrow.

But having just one task list isn’t easy. In my case, at the very least, I have my personal projects, long-running work projects, daily activities, a personal to-do list, and sometimes more. Pulling it all together into a single backlog is hard!

And that last item in the list — taking time at the end of the day to plan tomorrow? You’re probably thinking, who has time for that? But it works great. It clears your mind and lets you actually stop working — instead of being preoccupied wit…